Accommodation

Hotel bookings are no longer available via the online registration form. Should you wish to make a new booking or make changes to an existing booking, please contact the hotel directly by using the contact form below.

Accommodation Contact Form

Please be advised that due to the State of Origin game (Rugby League football) taking place on Wednesday 22 June 2016, accommodation in Brisbane will be in high demand. We recommend that delegates book their accommodation as soon as possible to ensure availability.

Our Accommodation and Housing specialists have secured rooms at a selection of hotels with flexible terms and conditions exclusively for attendees of the Conference. Book early to secure your room and let our dedicated accommodation team look after you whilst taking advantage of the following:

  • Specially negotiated rates
  • Flexibility to change or cancel your booking at any time up to 30 working days prior to Conference start date
  • One night’s room rate deposit is all you pay to secure your booking – no full pre-payment needed. Full pre-payment may be made if you prefer.
  • Your deposit is fully refundable up to 30 working days prior to Conference start date

Reap the benefits of booking with the Conference Managers and staying in one of the officially contracted hotels below:

Accommodation Options

Hotel details and pricing

Rydges South Bank Brisbane

Star Rating: 4.5 Walking time to Conference venue: 2 minutes Rydges
Room Type Room Only rate per night *^ Room & Breakfast SGL rate *^^ Room & Breakfast DBL/TWIN rate *^^ Rydges

Standard Queen Room (SGL/DBL)

FULLY BOOKED

A$269.00 A$299.00 A$329.00

Standard Twin Room (TWN)

FULLY BOOKED

A$269.00 N/A A$329.00
Superior Queen Room (SGL/DBL) A$289.00 A$319.00 A$349.00

Mantra South Bank Brisbane

Star Rating: 4.5 Walking time to Conference venue: 2 minutes Mantra
Room Type Room Only rate per night *^ Room & Breakfast SGL rate *^^ Room & Breakfast DBL/TWIN rate *^^ Mantra

Studio Room

FULLY BOOKED

A$239.00 A$259.00 A$279.00
One Bedroom Apartment A$289.00 A$309.00 A$329.00

Two Bedroom Apartment

FULLY BOOKED

A$399.00 N/A A$479.00

Ibis Brisbane Hotel

Star Rating: 3.5 Walking time to Conference venue: 20 minutes Ibis Logo
Room Type Room Only rate per night *^ Room & Breakfast SGL rate *^^ Room & Breakfast DBL/TWIN rate *^^ Ibis
Standard Queen Room (SGL/DBL) A$195.00 A$210.00 A$225.00
Standard Two Queens Room (TWN) A$195.00 N/A A$225.00

Hotel George Williams Brisbane

Star Rating: 3 Walking time to Conference venue: 20 minutes Hotel George Williams Logo
Room Type Room Only rate per night *^ Room & Breakfast SGL rate *^^ Room & Breakfast DBL/TWIN rate *^^ Hotel George Williams

Standard Room (SGL/DBL)

FULLY BOOKED

A$150.00 A$165.00 A$180.00

Standard Twin Room (TWN)

FULLY BOOKED

A$150.00 N/A A$180.00

*Prices are listed per room per night and are quoted in Australian Dollars, including the 10% Goods and Services Tax (GST).

Prices above are listed per room per night.
^ Room only rates do not include breakfast.
^^ Bed and breakfast rates include full buffet breakfast.

Rydges South Bank Brisbane rates include unlimited complimentary Wi-Fi for up to four (4) devices per room.
Mantra South Bank Brisbane offer delegates discounted rate of A$10.00 per 24 hours for 1 GB of Wi-Fi.
Ibis Brisbane Hotel rates include 5MB upload/download of complimentary Wi-Fi for up to three (3) devices per room.
Hotel George Williams Brisbane rates include unlimited complimentary Wi-Fi for one (1) device per room.

Rates may increase without notice due to changes in government charges, taxes or levies.
A minimum one night’s deposit must be paid at time of booking to guarantee reservation.

Bedding Configurations
Hotel rooms
Single (SGL): A single occupancy room with one bed.
Double (DBL): A double occupancy room with one bed.
Twin (TWN): A double occupancy room with two beds.

Apartments
Studio: A Studio room with either one Queen bed or two King Single beds.
1 Bedroom Apartment: An apartment with one Queen bed or two King Single beds.
2 Bedroom Apartment: An apartment with one Queen bed and one King bed or two King Single beds and one Queen bed.

Please note bedding configurations are subject to hotel availability and may incur an additional fee.

Accommodation Map
Please click here to view our interactive map which includes both the venue and the above mentioned accommodation options.

How to Book
The Conference Managers will forward your contact details, reservation and deposit to the hotel of your choice. 

Accommodation may be booked when you complete the online registration form on the registration page of this website. Alternatively, email your requirements to the Conference Managers who will be more than happy to assist.

Deposit
A minimum of one night deposit of the room rate is to be paid at time of booking to guarantee your reservation. Your hotel booking is unable to be confirmed until the deposit payment is received.

The balance of your hotel account for all nights booked and any incidental charges (less the deposit paid to the Conference Managers) will be payable to the hotel at the time of check-out.

NB: Please contact the Conference Manager if you wish to pay in full prior to arrival. 

Changes to bookings
Any required changes to your booking must be requested in writing to the Conference Managers by 30 working days prior to the Conference start date. 

Late bookings
New bookings and changes to existing bookings requested within 30 working days prior to the Conference start date will be subject to hotel availability and rate increase. It is recommended you book early to avoid disappointment.

Flexible terms and conditions apply to amendments or cancellations made up to 30 working days prior to the Conference. Cancellation charges will apply after Friday 13 May 2016.

Cancellation charges
A cancellation charge of one night’s accommodation rate will apply for cancelled bookings from 30 working days prior to the Conference date. Cancellation charges apply after Friday 13 May 2016.
A cancellation charge of one night’s accommodation rate will also apply if you do not arrive on the date you are booked to check in.
All cancellations and changes to your reservation must be made in writing to the Conference Managers.

Reduction of stay
Should you need to reduce your stay within 30 working days of the start of the Conference, cancellation charges may be incurred at the hotel’s discretion.

Non-arrival / no show
In the event of a non-arrival when one night deposit has been paid, your room will be held until the following morning (1000 hours) and your one night’s deposit will be retained by the hotel as a cancellation charge. In the event of a non-arrival when full pre-payment is made for the entire stay, your room will be held for each night booked and you will not be entitled to any refund. 

Rates
The negotiated rates are valid up to 30 working days prior to the Conference start date. After this, accommodation is subject to availability and rates are subject to an increase.

Rates may increase at any time without notice due to changes in government charges, taxes or levies.

As per standard hotel policies and procedures delegates will be required to provide credit card details upon check-in. This is to cover any incidental charges incurred during your stay and all remaining unpaid room nights.

The hotel will place a hold on your credit card for an amount which covers all unpaid accommodation nights reserved plus a daily amount for incidental charges. Any money still held on your credit card by the hotel once you have settled your account and checked out will be released.

If you will be settling your accommodation account by cash you will be asked to pre pay for your accommodation in full when you check-in plus a cash deposit to cover incidentals that may be incurred during your stay. Should you not utilise any incidentals during your stay the cash deposit, for incidentals only, will be refunded to you by the hotel upon check-out.

Please note the daily incidental charge may vary across the listed hotels.

Late Arrivals / No Shows
Please indicate when you register, or notify the Conference Managers in writing, if you will arrive at your hotel after 18:00 hours.  Failure to do so may result in your room being treated as a no-show and being released.

Check in / check out times
Check-in time for most hotels is 15:00 hours and check-out time is 11:00 hours.  Should you wish to guarantee your check-in before 15:00 hours, you will need to pre-book and pay for the previous night.  If you wish to guarantee a late check-out you will need to book for the next night.

These additional nights can be booked at the time of making your reservation. Alternatively, if you have already made your accommodation booking, you can request the additional nights by advising the Conference Managers in writing.

If your organisation would like to make a group booking of 15 rooms or more at one of the listed hotels, please contact the Conference Managers with your group booking requirements.

If you would like to make a group booking of 15 rooms or more at a hotel not listed above, the Conference Managers will endeavour to secure rooms and negotiate group rates on your behalf with the hotel of your choice. With a large network of hotel contacts our accommodation specialists have the buying power to ensure all your needs are met and your booking is managed efficiently.

Contact the Conference Managers today to secure your group booking.

Arinex Pty Ltd
S3, The Precinct
12 Browning Street
West End QLD 4101
Australia
Tel: +61 7 3226 2800
Fax: +61 7 3226 2899
Email: ifa2016@arinex.com.au

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Key Dates

Call for Late Abstracts
Now Open
Registration
Now Open
Author registration deadline (First Call for Abstracts)
Saturday 30 January 2016
Author registration deadline (Late Call for Abstracts)
Tuesday 22 March 2016
Early bird registration deadline
Tuesday 22 March 2016
Conference dates
Tuesday 21 - Thursday 23 June 2016

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Conference Managers


Arinex Pty Ltd
ABN 28 000 386 676
S3, The Precinct
12 Browning Street
West End QLD 4101
Australia
Tel: +61 7 3226 2800
Fax: +61 7 3226 2899
Email: ifa2016@arinex.com.au

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